Office Coordinator

This is us

At Qinshift we’re committed to making real impact. With us you’re working with teams of tech focused peers who thrive with creative thinking and dedication to learning and improvement. Here, you’ll be an important part of our community, where we actively encourage you to bring thoughts and ideas to the table. If this resonates with you and you're interested in this position, we would be delighted to talk to you.

This is the job

We're seeking a part-time Office Coordinator to handle various office and administrative duties 20 hours per week. At Qinshift you'll play a crucial role in maintaining the smooth operation of the physical office as well as supporting our company administration.

In this role, you will mainly be working closely with a small team of three, but you will also assist various departments at Qinshift, plus managing contacts with external contractors. The everyday tasks will consist of administration such as e-mailing, printing, filing and organizing documents, ordering and managing office supplies and equipment. Additionally, you will be assisting and coordinating internal events, handling mail and deliveries, and assisting with financial tasks like invoicing and expense tracking. You'll encounter different tasks on a daily basis, ensuring variety in your work!

This is you

To succeed in this role as an Office Coordinator at Qinshift you are positive, service-oriented and enjoys a varied role where you'll be a part of creating a pleasant and welcoming environment for both colleagues and visitors at our office in Malmö. We are a global company, therefore fluency in both Swedish and English is necessary.

Previous experience is not a necessity for this position, but it’s a plus if you have been in a similar role before or have an interest in HR or finance. What we value is your proactive and service-minded approach and ability to collaborate effectively as part of a team. As an Office Coordinator, possessing an eye for detail, organizational skills, and a sense of initiative are valuable attributes. Your capacity to prioritize tasks efficiently and manage multiple responsibilities simultaneously will be essential in maintaining the smooth functioning of daily operations.

What awaits you at Qinshift?

Through our values, Better Minds, Bolder Ideas and Bigger Hearts, we strive to provide you with the tools, the autonomy, the trust, and assistance you need to excel. Enjoy benefits like private health insurance, well-being programs, flexible and hybrid work models, laptops and gear, trainings, language classes, social events, great offices, and more.

We take pride in the diverse skills and character of our teams, welcoming everyone to apply and contribute to our collective strength.

We process the applications on an ongoing basis, which could mean that the process ends before the final application date, so don't wait to apply.