Executive Assistant / Administrator

We are looking for an Executive Assistant / Administrator (Swedish and English speaking) for a global company in Stockholm. Start ASAP, one year contract to begin with.

Planning & coordinating:

• Manage and maintain calendars and emails, optimizing time and proactive planning

• Preparing meetings, agendas, keeping records and following up on action points

• Organize external and internal meetings and events

• Own and develop the yearly meeting structure

• Book business travel arrangements, including flights, transportation and lodgings

• Help Head of with certain personal needs

Administration:

• Give administrative support to the Head of and other key stakeholders.

• Perform accounting related tasks, register and approve expenses etc.

Communication:

• Update communication channels (our SharePoint)

• Produce and review presentation material

Office Responsible:

• Main point of contact in regards of the office

• Making sure the office feels welcoming and nice

Fluency in both Swedish and English is a requirement for this role.

This is a full-time consultant position through Incluso in Stockholm. Start is ASAP and the contract period is one year to begin with.

Please submit your CV (in Word) and cover letter (in Word) as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson, recruiter at Incluso.