Finance & Office Support Coordinator

We're looking for an awesome Finance & Office Support Coordinator to be a part of a global high-tech product company!

About the position
As a Finance & Office Support Coordinator, you will be a part of our amazing Finance & Administration Department and report directly to our Finance Director. You will play a vital role in our team and at our office as you will be responsible for account payable & receivable, handle administration from our People & Culture Department, as well as ensure the smooth operation of our office environment. This diverse position requires excellent organizational skills, attention to detail, and strong communication abilities. We believe that you love what you do and that you get it done!

If you are a proactive individual who thrives in a fast-paced environment and you are looking for an opportunity to impact people's life, please don't hesitate to reach out! We look forward to get to know you more!

In your daily work

In your daily work, you will spend most of your time taking care the supplier invoices and payments, ensuring every transaction is accurate and processed in a timely manner. Throughout the day, you will keep the office running smoothly and support the People & Culture Department in various administrative tasks when needed.

This position is based in our Mölndal office, together with another 100 awesome colleagues (and other 35 around the globe). We believe that for being successful in this position, you enjoy working the majority of your time from the office.

Responsibilities

Accounts Payable and Receivable:

- Process supplier invoices accurately and in a timely manner.

- Reconcile supplier statements and resolve discrepancies.

- Maintain organized and up-to-date accounts payable and receivable records.

- Send customer invoices and match payments.

Office Administration:

- Monitor and maintain office supplies inventory; place orders as needed.

- Be the contact person for our travel agency.

- Liaise with cleaning company to ensure the office premises are well-maintained and clean.

- Handling mail - both incoming and outgoing.

- Administrate contracts (scan and structure).

- Arrange company activities such as fika.

HR Administrative Support:

- Support HR team with various administrative tasks and provide input to Statistic Sweden report.

We are looking for you who have:

- 1 - 3 years of experience in administrative or finance roles, or similar.

- Proficient in Microsoft Office Suite.

- You navigate easily in new systems and enjoy the mix of interaction with people and administrative tasks.

- Strong attention to details and organizational skills.

- Excellent communication and interpersonal abilities.

- Ability to prioritize tasks effectively.

- Fluent in English.

It would be beneficial if you have:

- Educational background in Business Administration, Finance, or related field.

- Fluent in Swedish.

- Experience with Oracle & SAP.

Don't worry if you haven't tackled these tasks before or don't meet all the requirements yet - we're looking for enthusiastic individuals eager to learn and grow with us!

About us
Kollmorgen Automation is a Regal Rexnord brand, and we have our headquarter in Mölndal, Sweden. The target is to provide world leading technology for the rapidly growing market of Automated Guided Vehicle (AGV) Systems and Mobile Robots. An AGV system is a fleet of mobile robots that automatically transport goods in a network of fixed virtual roads, designed according to the specification of the site, e.g., a warehouse. The about 120 employees are working with product development, professional services, sales, marketing, and finance.

Some of the good things that we offer
Innovation Days every twelve weeks - a 24-hour event for the whole company to dig deeper, explore new areas and solve problems! 💡
Gym at the office filled with machines for strength and fitness that is always open and free to use for all our employees 👟
Free parking outside our office 🚗
Noise cancelling headphones and home office equipment (office chair, screens etc) 🎧
Career opportunities within the company - we have employees who have worked with us for many years in different roles and departments 🚀
Day of Caring - every year we take one day to clean the west coast beaches together 🗑️
6 weeks’ vacation! ☀️❄️
Work time reduction - it gives you around 7 extra days off per year
Collective agreement, occupational pension, wellness allowance

Apart from above, Kollmorgen is characterized by an entrepreneurial spirit where you get the opportunity to carry out your ideas with the help of the company's experts.

We focus on engagement and personal development as essential tools for our success. We give you the opportunity to work in an open environment where ideas and thoughts are lifted freely among colleagues.

Additional information
Full-time employment. 📍 Based in Mölndal, Sweden. We recruit based on our values and for us it is important that you continuously want to develop yourself together with us!

Selection takes place on an ongoing basis, so send your application as soon as possible. Welcome with your application!

Check out more open positions (https://career-agv.kollmorgen.com/jobs),
️ follow us on Facebook (https://www.facebook.com/kollmorgen.ndc),
get to know us better through our Candidate Blog (https://kollmorgenagv.teamtailor.com/blog),
️ and see videos about our products at our YouTube channel! (https://www.youtube.com/user/ndcsolutions)